DJ Dan Mobile Discos

Privacy Policy

Coleman Events Ltd trading as DJ Dan Mobile Discos. Last updated 14 October 2026.

1. Introduction

COLEMAN EVENTS LTD trading as DJ Dan Mobile Discos ("we", "us", "our") is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store, and protect your personal information when you enquire about or book our DJ and entertainment services.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable privacy laws.

2. Data Controller

The data controller is: COLEMAN EVENTS LTD

Company Number: 17005116

Registered Address: Old Bank Building, East Street, Ilminster, England, TA19 0AJ

Email: info@dj-dan-discos.co.uk

Telephone: 07896280920

ICO Registration Reference: ZC158793

3. Information We Collect

We may collect and process the following information:

Personal Information

  • Name
  • Postal address
  • Email address
  • Telephone number

Event Information

  • Event date and venue
  • Event timings
  • Music preferences and playlists
  • Special announcements or requests
  • Names of key event participants (e.g. wedding couple, birthday celebrant)
  • Names and ages of children taking part in the event (e.g. at a birthday party)

We use children's names and ages only to run your event. Any other use will be agreed with you first, case by case.

Communication Records

  • Emails, messages, and correspondence between you and us
  • Notes relating to your enquiry or booking

Financial Information

  • Payment records - date, amount, payee name
  • Invoice information

We do not store payment details.

4. How We Collect Your Information

We collect information when:

  • You contact us by phone, email, social media, or our website.
  • You request a quotation.
  • You complete booking forms.
  • You provide event planning information.
  • You make payments for our services.

5. How We Use Your Information

We use your personal information to:

  • Respond to enquiries.
  • Provide quotations.
  • Manage and fulfil bookings.
  • Plan and deliver DJ services for your event.
  • Communicate with you regarding your booking.
  • Issue invoices and process payments.
  • Comply with legal and accounting obligations.
  • Resolve disputes and handle complaints.
  • Analyse enquiries to improve our services.

6. Legal Basis for Processing

We process personal data under one or more of the following lawful bases:

Contract

Where processing is necessary to provide our services and fulfil a booking agreement.

Legitimate Interests

To manage and improve our business, communicate with customers, and maintain booking records.

Legal Obligation

Where we are required to retain records for tax, accounting, or regulatory purposes.

Consent

Where you have specifically agreed to receive marketing communications or where consent is otherwise required.

7. Use of Google Workspace

We use Google Workspace to manage business communications and store business records, including emails, documents, calendars, and related information.

Personal information contained within these systems may be processed by Google on our behalf in accordance with Google's applicable data processing and security commitments.

We take reasonable steps to ensure that information stored within Google Workspace is appropriately protected and only accessible to authorised personnel.

8. Website Hosting

Our website is hosted by Cloudflare. When you visit it, Cloudflare processes technical information such as your IP address, browser type and the pages you request, so that it can deliver the website and protect it from attacks.

Cloudflare acts as a data processor on our behalf.

9. Website Cookies

Our website does not currently use cookies for analytics, advertising, tracking, or other non-essential purposes.

Should we introduce cookies or similar technologies in the future, this Privacy Policy will be updated accordingly.

10. Photography and Video Recording

During some events, we may take photographs and/or video recordings for promotional purposes, including use on our website and social media channels.

We aim to only capture and use images of individuals who appear to be aged 18 or over. If you, or anyone attending your event, would prefer not to appear in photographs or videos, please notify us before or during the event and we will make reasonable efforts to accommodate your request.

Where required by law, we will obtain appropriate consent before using identifiable images for marketing purposes.

11. Social Media Interactions

If you interact with us through social media platforms such as Facebook, Instagram, TikTok, or other social networks, we may collect information that you make available to us, including:

  • Your name or username;
  • Messages sent to us;
  • Comments, reviews, recommendations, or other content you post about our services.

We use this information to respond to enquiries, provide customer service, manage our online presence, and improve our services.

Any information shared via social media is also subject to the privacy policies of the relevant platform.

12. Public Liability Insurance and Legal Claims

In the event of an incident, complaint, insurance claim, or legal dispute relating to our services, we may process and retain personal information necessary to investigate, defend, or resolve the matter.

This information may be shared with:

  • Our insurers and insurance brokers;
  • Legal advisers;
  • Regulatory bodies;
  • Law enforcement agencies; or
  • Other relevant third parties where required by law or necessary to establish, exercise, or defend legal claims.

We will only process information for these purposes where there is a lawful basis for doing so.

13. Use of DJ Event Planner

We use DJ Event Planner, a third-party event management platform, to store and manage customer and event information.

Information stored within DJ Event Planner may include:

  • Contact details
  • Event information
  • Planning forms
  • Music requests
  • Contracts and invoices
  • Booking notes and communications

DJ Event Planner acts as a data processor on our behalf and processes personal information for the purpose of managing our business and delivering our services.

When you send an enquiry through our website, your details go directly into DJ Event Planner. This includes enquiries for DIY disco or event power hire, which we pass on to DIY Discos Chard (see Section 14).

14. Sharing Your Information

We do not sell your personal information.

We may share your information with:

  • DJ Event Planner for booking and event management.
  • DIY Discos Chard, a separate family business, to quote for and arrange DIY disco and event power hire, and to supply equipment included in your booking.
  • Our staff, and anyone working at your event on our behalf.
  • The venue for your event, where needed to arrange your event.
  • Accountants, legal advisers, or professional advisers where necessary.
  • Our bank, to receive your payments.
  • Government authorities where required by law.

We will only share information where there is a lawful basis for doing so.

15. International Transfers

Where our service providers process information outside the United Kingdom, we will take reasonable steps to ensure appropriate safeguards are in place to protect your personal information in accordance with UK GDPR requirements.

These providers include Google, Cloudflare and DJ Event Planner. Transfers rely on UK adequacy regulations (including the UK-US data bridge) or the ICO's International Data Transfer Agreement or Addendum.

16. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes outlined in this Privacy Policy.

Typically:

  • Customer and booking records may be retained for up to 7 years to comply with tax and accounting requirements.
  • Marketing consent records may be retained until consent is withdrawn.
  • Enquiry records that do not result in a booking have your name and contact details removed 12 months after the event date you enquired about. We keep the remaining event details, such as the date, event type and location, to analyse enquiries and improve our services. You can ask us to remove your details sooner.

17. Data Security

We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, or disclosure.

However, no method of electronic storage or transmission can be guaranteed to be completely secure.

18. Your Rights

Under UK data protection law, you have the right to:

  • Access your personal information.
  • Correct inaccurate or incomplete information.
  • Request deletion of your information in certain circumstances.
  • Restrict processing in certain circumstances.
  • Object to processing based on legitimate interests.
  • Request transfer of your information to another provider where applicable.
  • Withdraw consent where processing is based on consent.

To exercise your rights, please contact us using the details in Section 2.

19. Marketing

We will only send marketing communications where we have a lawful basis to do so.

You may opt out of marketing communications at any time by contacting us or using any unsubscribe method provided.

20. Complaints

If you are unhappy with how we handle your personal information, please contact us first so we can attempt to resolve the issue.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO):

ico.org.uk

21. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any updates will be published on our website and will take effect immediately upon publication.

22. Contact Us

If you have any questions about this Privacy Policy or our handling of personal information, please contact:

COLEMAN EVENTS LTD

Company Number: 17005116

Registered Address: Old Bank Building, East Street, Ilminster, England, TA19 0AJ

Email: info@dj-dan-discos.co.uk

Telephone: 07896280920

ICO Registration Reference: ZC158793